Template · Template
Resignation letter
A professional resignation that states the last day and offers a smooth handover.
Read more All hr templates
Everyday HR
Leave application
A short, polite leave request with dates, reason, and handover.
- Type
- Everyday HR
- When to use
- When an employee needs time off
- Format
- Editable template
- Review by
- HR and legal
What it must include
- Type of leave and exact dates.
- A brief reason (as much as the employee is comfortable sharing).
- Who will cover and what is handed over.
- How the employee can be reached for urgent matters.
Benefits
- Saves time on routine requests.
- Makes requests clear, polite, and complete.
- Speeds up approvals.
- Reduces back-and-forth between employee and manager.
Template - copy and edit
4 paragraphs - click Copy to use one.
- Subject: Leave request - [dates]
- Dear [Manager name], I would like to request [type] leave from [start date] to [end date] ([N] days) for [brief reason].
- I will complete [tasks] before I leave, and [colleague] has agreed to cover [responsibility]. I can be reached on [phone] for urgent matters.
- Please let me know if you need any additional information. Thank you for considering my request. Regards, [Name]
Tips
- Apply as early as possible and attach a medical certificate where required.
- Confirm approval in writing before travel.
- Update the shared calendar and set an out-of-office message.
Mistakes to avoid
- Short-notice requests without discussion.
- No handover plan.
- Assuming approval without a reply.
These templates are general starting points, not legal advice. Have your HR and legal advisors review them against your contracts and the laws that apply to you before use.
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