Guide · 6 min read
Monthly payroll checklist
The steps to run payroll accurately every month - from freezing attendance to payslips and statutory filings.
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Payroll & Payslips
Configurable salary structures, automated payroll runs, and instant PDF payslips employees can self-serve.
Overview
Payroll & Payslips calculates each person’s pay from their salary structure, attendance, and leave, then produces payslips employees can download themselves.
Because it reads from the same data as the rest of EvoqHR, month-end becomes a review rather than a rebuild.
How it works - step by step
- 1HR defines salary components and structures and assigns them to employees.
- 2Attendance and leave are frozen for the month.
- 3HR adds one-time items such as bonuses and reimbursements.
- 4The payroll is run and reviewed, with totals compared to the previous month.
- 5It is approved and locked, and the payment file is prepared.
- 6Payslips are published; employees view and download them as PDFs.
Key capabilities
- Salary structures with earnings and deductions you define.
- Monthly payroll runs that use attendance and leave automatically.
- Support for variable pay, bonuses, reimbursements, and one-time adjustments.
- Statutory deductions and taxes that you configure for your country or region.
- Review, approve, and lock a payroll before release.
- Instant PDF payslips available in each employee’s portal.
- Payroll reports and bank-transfer exports.
Benefits
- Accurate pay from live attendance and leave data.
- Payroll that takes minutes to review, not days to build.
- Employees trust and understand their payslips.
- A clear audit trail for every run.
Who gets what
- HR / payroll: fewer errors and a shorter month-end.
- Finance: clean reports and a clear audit trail.
- Employees: instant access to payslips without asking HR.
What it replaces
- Spreadsheet payroll with manual formulas.
- Emailing payslips one by one.
- Separate attendance-to-payroll reconciliation.
Common questions
Can we configure our own salary components?
Yes. You define earnings and deductions and assign structures to employees or groups.
Do employees see their payslips themselves?
Yes. Payslips are available as PDFs in each employee’s portal as soon as they are published.
How are absences handled?
Loss-of-pay days come from the attendance and leave modules, so pay is calculated from one source.
Can we handle bonuses and reimbursements?
Yes. You can add one-time earnings and deductions to a payroll run before approval.
See Payroll & Payslips in action
Compare each run with the previous month’s totals before approving - large variances are the fastest way to catch mistakes.
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Term · Explained
Total compensation (CTC)
The total yearly amount an employer spends on an employee. Called CTC in some countries and total compensation or total cost of employment in others.
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One system of record for every employee - profile, employment history, bank details, documents, and org structure - from onboarding to offboarding.
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