Part 1
Set clear working hours
- Define standard hours, break time, and the weekly off.
- Decide whether you use fixed hours, flexible hours with a core window, or shifts.
- Check the daily and weekly limits that apply in your country, region, or industry.
Part 2
Late arrival and early exit
- Offer a short grace period and count only repeated lateness.
- State what a half day means in hours.
- Say how late marks convert to a leave deduction, if they do.
Part 3
Shifts and rosters
For shift-based teams, publish rosters in advance, set a minimum rest period between shifts, and make shift swaps a documented, approved process rather than a verbal agreement.
Part 4
Overtime and remote work
- Define when overtime is allowed, who approves it, and how it is paid or compensated.
- For remote or field staff, decide how attendance is verified (check-in, location, timesheets).
Part 5
Keep one source of truth
Attendance disputes usually disappear when everyone - employee, manager, and payroll - reads the same record. Avoid parallel spreadsheets.