Employee Lifecycle
One system of record for every employee - profile, employment history, bank details, documents, and org structure - from onboarding to offboarding.
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Promotions & Designation Changes
Track designation changes over time so every promotion is recorded in the employee’s history.
Overview
Promotions records each change of designation with its date, so an employee’s career path inside the company is visible at a glance.
It works alongside appraisals and the employee record. The module is optional and can be enabled by an administrator.
How it works - step by step
- 1HR or an authorised manager decides a promotion, often after an appraisal.
- 2The change is recorded with the new designation and effective date.
- 3The employee’s history is updated automatically.
- 4Payroll can be revised to match, using the salary module.
- 5The employee is informed and the letter is issued.
- 6HR reviews promotion trends across teams.
Key capabilities
- Record promotions and designation changes with effective dates.
- Show the full designation history on each employee’s profile.
- Use organisation-wide designations defined by HR.
- Filter and review promotions across the organisation.
- Role-based visibility of promotion records.
Benefits
- An accurate career history.
- Fewer disputes over dates and titles.
- Easier reporting on growth.
- A record that supports audits.
Who gets what
- HR: a complete, auditable history of changes.
- Managers: a clear record of their team’s growth.
- Employees: visible proof of their progression.
What it replaces
- Promotion letters stored in folders.
- Spreadsheets of titles and dates.
- Memory-based history.
Common questions
Can we see a person’s past designations?
Yes. Each change is kept with its date on the employee’s record.
Is this module optional?
Yes. An administrator can switch it on when you need it.
See Promotions & Designation Changes in action
Record promotions on the effective date, not weeks later - history is only useful if it is accurate.
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